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Your Intake Process Is Costing
You More Than You Think
Every day, your firm juggles:
Client intake forms with missing signatures and conflicting dates
Manual document checks that eat up paralegal hours (and still miss things)
Court deadlines tracked in three different systems—none of them talking to each other
Statute of limitations that slip through the cracks during busy months
Here's what that actually costs:
→ $47,000 average malpractice claim settlement
→ 127 hours/year of attorney time fixing preventable mistakes
→ 23% higher insurance premiums after just one claim
→ Permanent damage to your reputation when clients walk
You didn't go to law school to babysit spreadsheets. But right now, that's exactly what's happening.
Varick Agents is your AI workforce—purpose-built for law firms who refuse to let admin chaos derail cases.
Think of it as a senior paralegal who:
Never takes a day off
Reviews every intake document in seconds
Cross-checks every deadline against court rules
Flags errors before they become emergencies
Except it's not a person. It's smarter, faster, and works 24/7.
From Chaos to
Certainty in Three Steps
Automated Client Intake
Upload intake forms via email, portal, or direct integration. Varick instantly:
Extracts all relevant dates, parties, and case details
Flags missing information or conflicting data
Routes complete files to the right team members
No more chasing clients for missing pages at 5 PM on Friday.
Error-Free Document Processing
Varick reads every document with the scrutiny of a malpractice auditor:
Validates signatures and notarizations
Cross-references dates against statute of limitations
Checks compliance with local court rules
Identifies conflicts of interest automatically
What used to take 45 minutes per file now takes 90 seconds.
Real-Time Deadline Management
Never miss another court date. Varick:
Syncs with your calendar and case management system
Calculates deadlines based on jurisdiction-specific rules
Sends escalating alerts to multiple team members
Logs every action for full audit trails
Your malpractice carrier will thank you.
The Firm:
Mid-size legal practice handling high volumes of contract work—NDAs, MSAs, SOWs, and client agreements.
The Problem:
Junior associates were burning 250 hours per month on first-pass contract reviews:
Extracting key terms, dates, and obligations manually
Drafting summary memos from scratch
Flagging unusual clauses against precedent libraries
Tracking renewal and notice windows
Hunting for comparable language in past agreements
Standard agreements took 4–5 days to turn around.
For clients, that meant delays. For the firm, it meant associates stuck in low-value work instead of substantive legal analysis. And for partners? It meant leaving money on the table—they couldn't price fixed-fee packages competitively when junior attorney hours were eating up margins.
The Solution:
The firm deployed Varick Agents with an attorney-in-the-loop workflow designed specifically for contract intake and review.
Here's what Varick handles automatically:
✅ Auto-ingests contracts and extracts parties, monetary terms, dates, renewal/notice windows, and obligations into firm templates
✅ Maps terms to the firm's risk taxonomy and highlights unusual language against their precedent library
✅ Drafts a review memo + issues list with proposed calendar entries for key deadlines
✅ Routes documents to the right attorney via the firm's DMS and Slack, with a complete audit trail
Critical detail: Attorneys always review and approve before anything goes to a client. Varick handles the grunt work—lawyers apply judgment.
Security & Compliance:
Private/VPC deployment
Encryption in transit and at rest
Zero training on client data
Role-based access controls
Complete change logs for every action
The Results:
70% reduction in first-pass prep time
Standard NDAs, MSAs, and SOWs that used to take 3–4 hours now take 60–90 minutes.
Same-day turnaround (often under 4 hours)
Urgent, routine contracts that previously sat in the queue for days are now handled in hours—sometimes the same morning they arrive.
200+ hours per month reallocated
Associate capacity freed up from administrative extraction work and redirected to substantive legal analysis, client counseling, and higher-value tasks.
Better pricing, protected margins
The firm now offers competitive fixed-fee packages for routine contract work. Clients pay less for low-value processing, and the firm protects margins by eliminating inefficient junior associate hours.
